Premium business tool
Meeting Cost Calculator Pro
Track live meeting cost, save the session into reporting, and review weekly and monthly management insight on overrun, output quality, and where meeting efficiency needs attention.
Meeting cost calculator Pro
The premium version is designed as a meeting-control and management reporting tool, combining live cost visibility with saved weekly and monthly reporting that helps managers review output, overrun, and repeat meeting quality.
Attendee salary bands
The premium version still keeps the setup practical by using salary bands, but those inputs now feed saved meeting records, management review notes, and stronger weekly and monthly reporting.
Team / coordinator
Specialist / professional
Manager
Senior manager / head
Premium session dashboard
00:00:00
The meeting is still comfortably inside the allocated time. Warning status starts at 00:55:00.
Cost per minute
Complete setup
Hourly meeting cost
Complete setup
Planned meeting cost
Set duration
Live running total
£0.00
Total attendees
0
Average attendee hourly cost
Add attendees
Time over allocation
0s
Extra cost over allocation
£0.00
Weekly management dashboard
This weekly layer is designed to feel closer to management software than a calculator. It uses saved Pro meetings to show spend, overrun, output quality, and where the clearest efficiency actions sit this week.
Meetings
0
Meeting time
0s
Total cost
£0.00
Overrun cost
£0.00
Average cost
£0.00
Green
0
Amber
0
Red
0
Most common type
Not enough detail
Weekly executive readout
Management summary for the current week
No weekly reporting records are available yet.
Save completed Pro meetings to start building a usable weekly management dashboard.
Decision capture rate
0%
0 of 0 meeting(s) logged a decision.
Action capture rate
0%
0 of 0 meeting(s) logged actions.
At-risk meeting share
0%
0 meeting(s) finished amber or red.
Written-update candidates
0%
0 meeting(s) may suit written communication.
Weekly PDF export
Use this option to create a weekly management PDF from your saved Pro sessions. It currently uses the browser PDF-save flow, with a fuller branded export layer to come later.
Weekly cost by day
This shows where spend is building across the week so a manager can quickly see which days are carrying the heaviest meeting cost.
Weekly meeting time by day
This highlights where meeting time is concentrating, which helps separate high-cost days from simply long meeting days.
Weekly overrun cost by day
This isolates the avoidable cost pressure caused by meetings running past their planned finish point.
Traffic-light distribution
This shows how the week is splitting between on-track meetings, warning-window meetings, and overruns.
Cost by meeting type
This helps show which meeting categories are costing most so the management view starts to move from raw numbers into control and prioritisation.
Weekly findings
- No meetings have been saved for the current week yet.
Management recommendations
- Save finished Pro meetings to start building a weekly management report.
Weekly review queue
These are the saved meetings that currently deserve management attention first based on overrun, output quality, recurrence risk, and efficiency signals.
Weekly saved meetings
This table is designed to show whether the saved meeting detail is strong enough to support real management review, not just a nicer session summary.
Monthly management dashboard
This monthly layer is designed to help a manager review repeat patterns, recurring meeting exposure, low-value habits, and where avoidable cost is becoming normal rather than exceptional.
Meetings
0
Meeting time
0s
Total cost
£0.00
Overrun cost
£0.00
Average cost
£0.00
Recurring meetings
0
Low-value flags
0
High-importance meetings
0
Most common type
Not enough detail
Top team / owner
Not enough detail
Monthly executive readout
Management summary for the current month
No monthly reporting records are available yet.
Save completed Pro meetings across the month to start building a usable monthly management dashboard.
Recurring share
0%
0 of 0 meeting(s) were marked recurring.
Low-value share
0%
0 meeting(s) matched the low-value pattern.
Overrun cost burden
0%
Share of total monthly meeting cost that came from overrun.
Meetings needing review
0%
0 meeting(s) are currently in the monthly review queue.
Monthly PDF export
Use this option to create a monthly management PDF for review and record-keeping. It currently uses the browser PDF-save flow, with a fuller branded export layer to come later.
Monthly management readout
This layer turns the monthly totals into a more executive view by highlighting repeat patterns, ownership gaps, and where avoidable meeting cost is becoming habitual.
Repeat meeting exposure
0
A higher recurring count usually means small efficiency gains can compound fastest.
Low-value pattern
0
These are the meetings most likely to be challenged, shortened, or replaced with written updates.
Top owner / team
Not enough detail
This shows where meeting activity is most concentrated.
Most expensive meeting
Not available
This helps identify which saved meeting deserves review first.
Monthly cost by week
This shows how spend is building across the month.
Monthly meeting time by week
This shows where time concentration is building across the month.
Monthly overrun cost by week
This shows where avoidable cost is clustering across the month.
Monthly findings
- No meetings have been saved for the current month yet.
Management recommendations
- Save finished Pro meetings across the month to build a stronger management view.
Monthly review queue
This queue surfaces the meetings that deserve the clearest management attention this month, based on repeat inefficiency signals and avoidable spend patterns.
Report data controls
Warning: clearing saved reports removes all stored Pro meeting records and returns both the weekly and monthly report totals to zero.
What Pro adds
Control the meeting while it is happening, then review it properly afterwards
The premium version is designed to go beyond a better calculator. It adds live control signals during the meeting and then turns the finished session into reporting that a manager can review later.
Live meeting control
Stay green while comfortably inside the allocated time, move into amber during the warning window, and turn red once the meeting is clearly overrunning.
Better finish and save workflow
Save the completed meeting into reporting with optional management detail, so users can keep the workflow light or make the reporting more specific when needed.
Weekly and monthly reporting
Review overrun pressure, low-value patterns, recurring meeting exposure, and where the clearest efficiency actions sit across the week and month.
Traffic-light logic
The live signal stays simple on purpose
The traffic-light system is designed to be easy to understand in the moment. The deeper review happens after the meeting has been saved into the reporting layer.
Green
The meeting is still comfortably inside the allocated time and outside the warning window.
Amber
The meeting is within five minutes before the allocated end time or within five minutes after it.
Red
The meeting has gone more than five minutes beyond the allocated time and the overrun cost is now clearly increasing.
Guides and brochure
Keep the right document next to the paid workflow
The paid workflow now has a clearer support stack. Use the paid workflow guide for the full reference manual, and use the free vs paid brochure when someone needs to decide whether this route is worth moving to.
- Paid workflow guide for setup, glossary, dashboards, and FAQs.
- Free vs paid brochure for the side-by-side decision view.
- Free version link for users who only need lighter session-based checking.
Meeting cost resources
Open the guide or brochure
Keep the detailed paid guide nearby for day-to-day use, or open the brochure if you are explaining the difference between the two routes to someone else.